Wedding planner

tech support

Helping you go from  🤬 to 🤯 to 🤩

What we do

We work with wedding planners just like you to set up and maintain all of your tech systems, automation, and workflows so your business can run itself auto-magically while you focus on your couples, making money, and doing what you do best: planning kickass weddings!

Here are just some of the hundreds of ways we can help:

  • Setting up and maintaining your CRM and invoicing systems

  • Automating just about any repetitive office task (say goodbye to manually entering all of your leads)

  • Creating marketing campaign workflows

  • Designing spreadsheets and databases to keep track of your information

  • Recommending and implementing new apps, systems, and workflows that complement your existing processes

Packages & Pricing

Monthly BFF

600/month

What's Included:

  • Monitoring and maintenance of your technology systems.

  • Monthly Half Day BFF services included for no additional fee.

  • Dedicated Slack channel so you can message your BFF any time and get a response fast.

  • A monthly video recording detailing the work we accomplished, product updates, and recommendations for improving your systems.

  • Three-month minimum contract, then monthly after that.

As a wedding planner, we know you're a master with checklists, and likely have a laundry list of tech things you need to take care of, but you've been too busy to check them off your growing "do this someday" list. With our Full Day BFF and Half Day BFF packages, you can let us take care of them for you!

Full Day BFF

1100

What's Included:

  • Half hour kickoff call to go over your tech goals.

  • 7 hours of undivided attention to your project (we turn off our notifications and focus exclusively on you).

  • Half hour recap call to go over what got done, give you detailed notes, and discuss any next steps.

  • Video recordings walking you through how to continue using your tech tools.

  • 7-day access to a dedicated Slack channel to message your BFF with any additional questions or concerns.

Half Day BFF

550

What's Included:

  • Half hour kickoff call to go over your tech goals.

  • 3 hours of undivided attention to your project (we turn off our notifications and focus exclusively on you).

  • Half hour recap call to go over what got done, give you detailed notes, and discuss any next steps.

  • Video recordings walking you through how to continue using your tech tools.

  • 7-day access to a dedicated Slack channel to message your BFF with any additional questions or concerns.

Quick Fixes

85

For those days when you are working on your own tech, and you've almost got it perfect, but there's just one little thing you can't seem to figure out, or an error keeps popping up on your spreadsheet, or your email workflow is sending to the wrong list.

Whatever your tech issue, we'll spend up to half an hour with you to resolve it.

Hourly BFF

150

Have just a few things you need us to take care of? We'll hop on a video call and work through it together!

We want to be sure our hour together is the best experience for you, so you'll get to decide whether you want us to:

  1. Do it all for you,

  2. Walk you step-by-step through how to do, or

  3. Something in between.

CRM Setup

Starting at 800

Setting up a new CRM? Or not confident you're using your CRM to its fullest capacity?

We love setting up CRMs for wedding businesses! We'll take care of building out your project and document templates and creating a seamless client onboarding process.

We have official certifications from Aisle Planner and Honeybook, but we can work with just about any CRM.

The Process

Questionnaire

As soon as you contact us about any of our packages, we'll send you a questionnaire to get more details about you, your business, and your potential tech needs.

Service

We'll hop on a video call with you and get to work!

 

For Quick Fixes and Hourly BFFs, we'll be with you the whole time, walking you through your tech questions and occasionally taking control of your screen as needed.

 

Our Full Day BFF and Half Day BFF sessions will start and end with a video call, but we'll spend the rest of the time doing the work for you while you do...whatever you'd like!

 

For our Monthly BFFs, we'll continue to have regular check-ins whenever you need them! 

Got Your Back Guarantee

Technology can be complicated and unpredictable. That's probably why you're here in the first place!

 

You could find a bug (eek!). You might realize something we did doesn't work exactly the way you'd hoped (our bad!). Or an app you're using might change their APIs and stop working altogether (why would they even do that?!? and what the heck is an API?!).

With our four week Got Your Back Guarantee, we will fix any issue that arises from the work we did for you. Because a BFF never just walks away and says, "Bye!"

 
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Our Story

Hi friend! I’m Todd, your new Tech BFF!

 

Before becoming a wedding planner, I spent 10 years blurring the lines between technology and creativity as a Production Manager and Technical Director for live theatre. Whether I was drafting scenic details, programming complicated lighting sequences, or creating automated systems to track calendars and budgets, I was always discovering new ways to use technology to work smarter instead of harder.

 

After diving into this incredible world of weddings, I quickly found that many of the technical systems I had in place in the theatre worked with or could be easily adapted for weddings. But just as quickly, I found that so many of my wedding planning colleagues were struggling to keep up with all of the new apps out there! They would be amazed by what I thought was a simple suggestion to improve their workflow; it came naturally to me, but was completely unfamiliar to them.

 

That’s why I started Wedding Tech BFF: to help wedding pros like you put technology to work for your business while you focus on your clients.

 

Want to learn more about me and the rest of the Wedding Tech BFF team? Click over there >

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You're Too Kind

"Todd is a great guy who makes magical things happen. He calls it 'automation' but I call it 'magic stuff by Todd that just somehow happens in my computer.'"

Diane Brisk

HBIC Weddings

someone told us you've got a few questions...

Who do you work with?


We specialize in working with wedding planners. But we are available to work with all wedding and event professionals and other creative entrepreneurs as well.




What apps or platforms do you work with?


All of them! If you want to use a platform we’re not yet familiar with, we’ll learn all the ins and outs before we work together at no additional cost to you. For a full list of apps we have helped our clients with, click HERE.




Do I need to give you my passwords?


Probably. Many apps require you to pay extra to have authorized users on your accounts, so we log in as the administrator to have full access to your accounts. Once we are working together, we’ll send you a secure, encrypted form to collect your login information. After our work is finished, we’ll delete all the login information we received and we always recommend changing your passwords.




Gosh, what don’t you do?


While we do work with our clients on setting up and maintaining their accounts in their bookkeeping, social media scheduling, email marketing, and task management apps, we’re not accountants, copywriters, marketing experts, or VAs. If your struggle is with how to set up and use the technology, that’s where we come in! If it’s about what to do once everything is running, you may need to hire someone else too (we have lots of awesome professionals we can recommend).





What charities do you support?


We are so glad you asked! Giving back is important to us, so 5% of all profits are donated to the following charities: Black Girls Code Out In Tech Unchained at Last




Do you offer payment plans?


Absolutely! Our Full Day BFF, Half Day BFF, and CRM Setup packages can all be paid in one, three, or six monthly payments. Please send us an email if you’d like to set up a payment plan!




Do you have a money back guarantee?


No, but we do have a four week Got Your Back Guarantee. You can find more information about that HERE. We’ll be available for you four weeks following the end of services to fix any bugs or errors related to the work we did.




Do you offer anything for free?


Yes! We host a monthly webinar on the tech topics most important to you! This is completely free and we never make sneaky sales pitches to our viewers (we have all sat through those really annoying webinars where they say, “You’ll learn all about this!” And then you realize the freebie includes only 3% of the promised information and the rest is included in their $10,000 course? Yah, this isn’t one of those.) You can sign up for the monthly webinars HERE and submit requests for topics HERE.





 
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READY TO BECOME BFFS?

Based in Eagan, Minnesota

Serving nationwide.

 

hello@weddingtechbff.com


612.504.7074

BUSINESS HOURS:

Mon - Fri: 10am - 5pm CST

We can't wait to get to know you and learn all about your tech needs!